1. Confirm the inspected equipment matches the order

Compare the assembled cabinet arrangement, selected model, pitch and complete dimensions with the approved documents. Check that the control equipment and accessories shown belong to the quoted configuration.

Ask how cabinets or packages are identified and how the records will be linked to your order. If the display is inspected in sections, agree how those sections relate to the final layout. Avoid treating an unrelated factory video as order-specific evidence.

What to check: Link the inspection record to the approved order and layout.

2. Agree test conditions and acceptance criteria

List the content, inputs, settings and operating checks to review. Confirm which values require measurement, how results are recorded and what constitutes acceptance. Agree any aging or running-test requirement rather than assuming a universal duration.

Solid-colour and other test patterns can help examine display output and pixel operation. Daktronics documents this use for specified NovaStar systems, including comparing sections with pure colours. That is a test technique, not a universal acceptance standard for every display.

Technical reference: Daktronics on NovaStar test patterns.

What to check: Record the agreed procedure, conditions and acceptance criteria before testing.

3. Include the intended content and signal path

Provide representative project content and identify important inputs or operating actions. Ask to review the proposed system using the relevant source path where that check forms part of the order scope.

For a shaped display, include the agreed pixel map and content alignment. For a meeting-room system, identify source changes or display arrangements that matter. A self-test pattern does not establish every aspect of source integration.

What to check: Use both agreed display checks and project-relevant content checks.

4. Review packing, parts and documents

Compare the packing list with the agreed equipment, cables, accessories and spares. Request package identification and the handling information needed by the receiving team.

List the drawings, data sheets, configuration records, manuals and shipment documents required at handover. Where certificates are needed, verify the actual document and its applicability to the selected product and destination. A logo alone does not establish that scope.

What to check: Check physical quantities and the required document set before handover.

5. Close open items through a written process

Record discrepancies with enough context to identify the affected item. Agree who reviews them, what corrective action is needed and what evidence closes the item. Distinguish approval of the inspection from approval of packing or dispatch.

If a third-party inspection is required, define its scope, schedule, access and reporting responsibilities in the purchase agreement. Confirm who is authorised to accept results and release the shipment.

What to check: Keep an open-item list and written acceptance for the agreed checkpoints.

An order-specific inspection plan